Administrative Assistant
Full time @Hybreed International School posted 3 years ago in Education & Training Shortlist Email JobJob Detail
-
Job ID 4416
-
Career Level Managerial
-
Experience 2 Years
-
Qualifications degree-bachelor
Job Description
Hybreed International Schools is looking for an Administrative Assistant to support the administrative staff of the school and the principals office. Our school offers a friendly supportive work environment and the chance to have an impact on our children’s future.
Principal Duties and Responsibilities:
- Support the efficient operation of the school, in coordination with the Principal.
- Manage academic data including class lists, learning management software, transportation lists and progress report submissions,
- Manage school supplies and ordering as needed,
- Coordinate events as directed by the Principal,
- Maintain the Director of General Studies and the Director of Judaic Studies calendars; including scheduling and confirming all meetings and interviews daily and printing calendars,
- Schedule model lessons and Copy materials as needed,
- Maintain School student physical and digital files,
- Order classroom texts and supplies for all teaching staff,
- Serve as a backup and handle staff absences as needed.
Job Specifications
- Work requires general knowledge of school policies, procedures, and operations as well as oral communication skills to perform administrative duties of moderate complexity, such as independently arranging meetings, responding to inquiries from administrative staff and parents, and assembling reports containing sensitive or confidential information.
- Work requires ability to analyze moderately complex administrative details, such as planning and scheduling the work of others, analyzing internal processes and recommending or implementing changes to improve operations, such as supply changes.
- Work requires a commitment to excellent customer service.
- Work requires written communication skills to compose routine letters and to edit and proof correspondence and reports to administration, faculty, and parents.
- Work requires ability to read and concentrate via computer data entry typing and proofreading – up to 90 % of the time
- There may be work which requires standing and walking for up to 40% of work time. Success Factors/Job Competencies
- Time management – the ability to organize and manage multiple priorities
- Computer proficiency with Microsoft Word and Excel
- Excellent interpersonal and communication skills
- Strong analytical skills and attention to detail.
