Tender and Bid Officer

Job Detail

Job ID 32173
Career Level Mid-Level
Experience 5 years
Qualifications BA/BSc/HND

Job Description

We are searching for a Tender and Bids Officer who will review tender documents and the scope of work, check the feasibility for qualification and financial criteria, and prepare presentations, risk matrix and information to top management to get approval for bidding.
The candidate should have a high level of energy, possess excellent communication and interpersonal skills, and exhibit a desire to excel in their work.

Job Duties

Preparing technical & commercial bids as per the tender requirements.
Preparing Rate Analysis with logical risk factor pricing.
Preparing tender review information in order to ensure methodology, pricing and margin contingency are adequately adhered to.
Preparing the tender costing documents and preparing a response time for the same.
Clarifying bid conditions and management of the tender preparation
Monitoring of the bid management in order to ensure it is aligned with the organization's requirements
Preparing tender review information in order to ensure methodology, pricing and margin contingency are adequately adhered to.
Visiting Sites, preparing logistics plans, Bulk materials source nearby and attending pre-bid meetings & seeking clarifications from clients.
Coordinating tender reviews and deadlines and adjusting them to the frameworks given by the clients.
Floating an enquiry and collection of offers with vendor negotiation, Analysis & Price comparison, and updating costing works.
Ensuring all the requirements of the tender documents are complied with and listing out the non-compliance if any.
Identifying risk and opportunity in the proposal pricing in order to mitigate inherent risk at the tender submission stage.
Estimating the Tender Bond / Performance Bond and liaising with Finance Department for its arrangement as per the requirements of the tender.
Liaising with Insurance, HR, Operation and Finance Departments to ascertain compliance and incorporate the data obtained in the Tender Costing.
Coordinating internal departments for Preparation of project construction plans & Schedules, staff, Manpower & Equipment deployments, infrastructure requirements and best approaches to undertake the project.
Attending the Technical Clarification meetings and Site Visits scheduled by the clients and preparing a formal response.
Effectively organize and ensure that mobilization of required resources is carried on smoothly within the period set out in the tender upon the contract award.
Preparing PowerPoint presentations to the Project Clients and presenting the Company Profile and also the Project Implementation Plans and approach.
Reviewing the clauses of Contracts, getting involved in Contract Negotiations, providing inputs, and advice and discussing with the Commercial Manager the possible solutions to commercial issues.
Initiating and updating Online / Offline Registration of the Company and preparing the documents, obtaining relevant information for the Pre-qualification.
Ensuring appropriate relations, communications and correspondence with Corporate clients.
Performing any other related duties assigned by the management from time to time.

Qualification and Background

Degree in Quantity Surveying or a related field
HND preferably
Minimum of 5 years Post NYSC experience in Tender and Biding
Practical experience in a similar position advantageous
Strong analytical skills.
Strong time-management and organizational skills
Ability to coordinate several tasks at the same time
Well-developed negotiation skills
Good attention to detail
Sound knowledge of the construction industry
Good command of written and spoken English.
Hands-on experience in MS Office applications
Project Management knowledge
Good Subcontractor relationship management.

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