Principal Officer, Human Asset Management / Admin

Full time @Dangote Group in Administrative & Office Email Job

Job Detail

  • Job ID 6954
  • Career Level Mid-Level
  • Experience 6 Years
  • Qualifications Bachelor’s Degree (BSC)

Job Description

Description

  • Manage administrative activities involving the lease of offices and living accommodation, purchase of office equipment, purchase of office supplies, housekeeping, security, employee safety, etc.
  • Planning and preparing monthly reports regarding funding required for the maintenance of infrastructure and office facilities.

Operational and Functional Administration

  • Plan and coordinate administrative systems and procedures and design ways to streamline processes.
  • Collect, organize and store information using filing systems.
  • Ensure a smooth and adequate flow of information within the company to facilitate operations.
  • Ensure that document management is provided in accordance with legal provisions and company quality standards. Ensure the provision of all ancillary services and housekeeping.
  • Monitor the inventory of office supplies and the purchase of new equipment taking into account budget constraints.
  • Contract management (rental contract and other administrative contracts). Cost control and rapid implementation of HR and administrative projects.
  • Oversee the management of service contracts and service level agreements for outsourced services.
  • Oversee the process of acquiring new service providers related to all outsourced services under the administrative section.
  • Monitoring of costs and expenses to assist with budget preparation.
  • Ensure operations adhere to policies and regulations.
  • Stay abreast of all organizational changes and business.
  • Organize office layouts, maintain condition of offices. Manage the repair, maintenance and replacement of equipment, furniture, furnishings. Allocate offices according to needs.
  • Manage maintenance of equipment and supplies to meet health and safety standards.
  • Organize the administrative fleet and manage repairs, vehicle maintenance, etc.;
  • Liaise with the facilities management contractor (Maintenance, Electricity, etc.), including cleaning, catering, and security services.
  • Inspect building structures to determine the need for repairs or renovations.
  • Arrange for the relocation of employees, which includes arrangements for their family needs.
  • Examine the consumption of utilities and strive to minimize costs.
  • Supervise all facility staff (guards, technicians, field guards, etc.) and external contractors.
  • Control of activities such as the allocation of parking places parking, waste disposal, building security, etc.
  • • Perform analyzes and forecasts.
  • Contribute to the overall performance of the service by executing the targets that have been set for it.
  • Attend training sessions organized to strengthen skills.
  • Perform other tasks assigned by the Head of Administration and Shared Services.
  • Take appropriate measures to minimize risks to quality, health, and the environment.
  • Propose and carry out improvement, corrective and / or preventive actions.

Requirements

  • B.Sc. / HND (Business Admin / Sociology / Industrial Psych. / MNIPM)
  • Minimum of 9 years cognate experience or MBA + 6 years’ experience
  • Professional qualification in HR Management e.g., Chartered Institute of Personnel Management (CIPM) will be an added advantage.

Skills and Competencies:

  • Basic understanding of trends, challenges, opportunities, regulations, and legislations relating to the manufacturing industry.
  • Good understanding of employee/industrial relations, as well as an appreciation of the dynamics of the labour and employment legislations in Nigeria.
  • Good background in admin facilities management
  • Strong ability to utilize computer systems and performance management applications.
  • Good knowledge of policies and defined timelines for HR operational activities
  • Ability to effectively apply scheduling techniques to own work.
  • Basic knowledge of record management systems (manual and automated).
  • Ability to effectively use MS Office applications.
  • Good problem solving and conflict resolution skills.
  • Good communication skills.

Benefits

  • Private Health Insurance
  • Paid Time Off
  • Training & Development.

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