Office Administrator

Full time @Hreade
  • Post Date : October 28, 2022
  • Apply Before : November 6, 2022
  • 0 Application(s)
  • View(s) 7
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Job Detail

  • Job ID 22129
  • Career Level Mid-Level
  • Experience 1 - 3 years
  • Qualifications BA/BSc/HND

Job Description

Location: Victoria Island,Lagos
Job Summary
Oversees management of the reception area. Receives, interacts, directs guests and visitors, and ensures quick and prompt responses to inquiries. Provides administrative support to lawyers; assists with typing and correcting legal documents before dispatch to client locations. Organizes and maintains all official documents with a proper filing system. Schedules meetings, appointments and events and sends out timely reminders.
ESSENTIAL JOB FUNCTIONS

Oversees management of the reception area to receive and welcome guests.
Directs guests, clients, and other visitors to the appropriate offices.
Ensures the front desk workspace is neat and tidy at all times.
Updates clients’ database with contact information as required.
Liaises with security personnel to manage guests and emergency situations.
Handles internal and external telephone communications professionally.
Receives calls, takes note of important information, and redirects calls when appropriate.
Attends to all inquiries, directs communication to the appropriate person and ensures prompt response to clients’ complaints.
Sorts and distributes incoming and outgoing emails and ensures letters for the managing partner are shared with him.
Keeps inventory of office supplies, stationaries, and diesel.
Provides administrative support to lawyers in the firm.
Operates and maintains office machines including printers, intercoms, scanners, and photocopying machines.
Types, edits, prints, and photocopies legal documents before dispatch.
Makes reservations for external meetings and events for staff and sends out timely reminders.
Schedules and sends reminders for in-house meetings and takes minutes.
Maintains, retrieves, and files all official documents using a proper filing system.
Produces and files various legal documents such as appeals, motions, or petitions, and litigations.
Maintains a filing system and documents repository for the firm.
Ensures dispatch delivers letters and court processes on time.
Monitors and tracks deadlines and keep multiple agendas and provides timely reminders.
Monitors the firms’ facilities and ensures proper maintenance of office assets.
Liaises with the vendors and purchases office supplies.
Performs other tasks as assigned by the practice manager.

EDUCATION QUALIFICATIONS:
Bachelor’s degree or HND in any field from an accredited and reputable institution.
TECHNICAL REQUIREMENTS:

Proficient in the use of Microsoft office tools.
Certified legal secretary, certification in customer relations.
Technology savvy.

KNOWLEDGE REQUIREMENTS:

Understanding of administrative functions.
Understanding of procurement in relation to the construction industry.
Vendor relations and management.

SKILLS REQUIREMENTS:

Presenting and Communicating Information.
Working with People.
Planning and Organizing.
Adhering to Principles and Values.
Coping with Pressures and Setbacks.
Applying Expertise and Technology.
Following Instructions and Procedures.
Writing and Reporting.
Learning and Researching.

WORK EXPERIENCE:

1-3 years in an administrative role.
Experience in front desk management or administration.

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