Associate, Operations

Full time @Greenlight Planet posted 3 years ago

Job Description

The Role: The Associate, Operations will support the Operations teams through efficient inventory management; coordinating outbound logistics and providing reports as and when required.

Key responsibilities for the role include:

  • Collating inventory projections from the Heads of Sales, as well as comparing the projections with the updated pipeline inventory
  • Preparing Proforma Invoice, Packing lists and other sales/export documents
  • Daily invoicing of the sold-out units
  • Coordinating dispatch to ensure same day rides for overnight delivery whilst ensuring that delivery to partners is done within the set timelines
  • Managing export to partners in West Africa and other countries and preparation of importation orders seamlessly
  • Ensure document compliance and appropriate Form M number
  • Ensure timely clearance by following up expeditiously on the clearance process as per the set SLAs with the CHA.
  • Creating Request for Quotation (RFQ) templates, sending out the RFQs to vendors/suppliers to get price and issuing Purchase Orders (PO) for products and services to selected vendors
  • Creating and maintaining reports reflecting recurring purchases as well as the prices
  • Collecting invoice from vendor after confirming all goods or services have been delivered to meet quality expectations or Service Level Agreement (SLA)
  • Processing vendor payment with finance

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